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1.) What is Document Imaging?
Answers Document Imaging is a process in which documents are scanned and converted into digital documents. Many businesses today are converting their paper documents into digital formats for many reasons. A business can save time by finding their documents in seconds rather than hours. A business can also save space by reducing or eliminating the amount of file cabinets, which can consume large amounts of office space.
Yes! Record Express provides Scanning Services nation-wide. Our clients have called us from coast to coast. Some projects, especially legal projects, are highly sensitive and the documents are not permitted to leave the facility. Record Express understands this and will provide our services anywhere in the continental US. Yes! Record Express can arrange to have your documents shipped to our headquarters for fast and precise conversion. Our trained and experienced staff utilizes a proven process to prepare, scan and process large amounts of documents in a minimal amount of time. Our most commonly requested file formats are TIFF (Tagged Image File Format) and PDF (Portable Document Format) which has become a standard in business today. We can also provide other file formats such as but not limited to: BMP, JPG, PSD, TGA, PCT, GIF and more. Record Express often creates certain types of load files for many document management software programs (Concordance, Summation, I-Pro and more). Depending on the program you are using, Record Express can create a standard or customized type of load file. Some businesses simply request an Excel Spreadsheet with links to the files scanned, whiles others request a .CSV file (Comma Separated Value). Regardless of your program, we'll do our best to make sure it loads into your system the way you want it. The answer to this question depends on the type of file format. In most cases, a CD can contain anywhere from 10,000 images to 20,000 images. These would usually be .TIF or .PDF files. The answer to this question would depend on two things. The first would be the type of file format, and the other would depend on the type of DVD. DVD technology has become more and more advanced over the past few years. The average DVD can hold anywhere from 75,000 to over 100,000 images. However, new types of DVD are expected to hold as much as 100 times the abount of data used by current DVD's. Record Express uses multiple types of scanners. Some of our scanners can scan up to 180 images per minute (both sides at once). Other scanners consist of flatbeds, which are most often used for delicate types of documents. Large format scanners are also an option, especially for blueprints and architectural drawings. There are multiple reasons to digitize your paper files and documents. Imagine the time it takes to track down and find a misplaced file, then imagine finding a digital version of that file in one second. For businesses, time is money. Filing cabinets use up a lot of much needed office space. Many companies find that by eliminating filing cabinets, more room is allowed for desks, cubicles, and more. These are just a few reasons why so many offices around the world are converting their paper files into digital files. Probably the most important reason to digitize paper files is redundancy. Digital documents can easily be backed up. Many businesses do not have a disaster recovery plan in place. Hurricanes, floods and fires are just a few examples of unplanned events that can dramatically effect the future of any business. Data backup is the best way to protect a company from a disaster. You can! If you would like, we can provide the tools and training necessary to develop a paperless strategy and enforce it. Record Express is an authorized reseller of the best hardware and software on the market. Whether you have a small office or an enterprise, we have the solution to fit your needs. The average filing cabinet can be scanned in a matter of hours. The most accurate answer would depend on the amount of files, staples, bindings and paperclips. It would also depend on the location, ours or yours. Either way, Record Express strives for quality, speed an efficiency regardless of the location. Any way you want. We can provide the scanned files on CD, DVD or portable hard drive. We can also upload them to be accessed securely through the Internet. Together we will develop the best strategy to fit your needs. No. The most common types of files (such as PDF or TIF) can be viewed with free software such as Adobe Acrobat Reader. For large quantities of documents, it would be recommended to utilize some sort of document management software. Document Management Software allows a business to create a repository of files. The software can also include beneficial features such as security, permissions, automatic retention, indexing, OCR and more. Although document management software can be very beneficial, it is not an absolute necessity. Optical Character Recognition is the recognition of printed characters. When a text document is scanned, it is turned into a bitmap, which is a picture of the text. OCR software analyzes the light and dark areas of the bitmap in order to identify each alphabetic letter and numeric digit. When it recognizes a character, it converts it into ASCII text. Hand printing is much more difficult to analyze than machine-printed characters. Old, worn and smudged documents are also difficult. OMR stands for Optical Mark Recognition. This technology is commonly used in surveys, student tests, some lottery tickets and other applications. Basically, it allows for fast processing of the above apllications. The software sutomatically recognizes and processes the results of tests, surveys, etc. The results of the processing can be displayed in Excel spreadsheets, .csv files, charts, graphs, etc. There are many reasons to hire Record Express for your Document Management and Imaging needs. Experience, quality and security are just a few. We know how to get the job done right the first time. We ask the right questions and work with our customers before the project is initiated. A good strategy is crucial when implementing a scanning project or paperless office plan. Feel free to contact us for references. FTP stands for File Transfer Protocol. It is a common method of transferring data from one place to another. In most cases, it requires a user name and password for security. Any type of file can be transferred easily with FTP. This would depend mostly on your needs. For large amounts of data, it is recommended that the data be transferred onto a portable hard drive and an extra copy onto DVD for added redundancy. Record Express can also provide Online Data Storage, which can be accesses from anywhere in the world with an internet connection. The Online Data Storage is extremely secure. More information on this service can be found here. 19.) Into what format can you scan data? Record Express can scan your data into TIFF, JPG or PDF format. 20.) Do you scan on-site or off-site? Record Express is qualified and experienced in performing both on-site and off-site scanning projects. 21.) How many documents can you scan? At Record Express we can handle any scanning project regardless of the number of pages/ images you need scanned. Our experienced staff will help you create the most time efficient and cost effective project plan, and guide you through the process through its entirety. 22.) Can you scan color documents or just black & white? Record Express can scan in color, gray scale or black & white. 22.) What happens to my original documents once they have been scanned? Record Express can send them back to you or we can shred them for your convenience.
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Main Office: Phone: 513-685-7329
General Questions: Info@recordexpressllc.com
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