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1.) Why use Digital Document Software?
Answers 1.) What is Digital Document Management Software? With Digital Document Mangement Software you can retrieve files in seconds without having to leave your desk. Eliminate time spent searching for paper documents. Digital formats allow you to sort by date, time, keyword & more. This is impossible to do by flipping through paper documents.
An Experienced team of professionals can custom design the solution that fits your needs. Documents take up too much space. By putting 10,000 documents onto a CD you can eliminate 1 filling cabinet. By putting 100,000 documents onto a DVD you can eliminate 10 filling cabinets. And by converting your off-site storage files and your in-house files to electronic format, you can free up space for more productive uses. Backup & Archive your paper documents by converting them to digital format. Store them onto disc or onto your network. The Majority of all our scanning projects occur onsite at the customer's location. Record Express, LLC understands that not all documents & images can leave your office or location. Thats why we'll send a team of scanning professionals to your location. Record Express, LLC can also scan at our location, depending on your preference. For fast searches & retrieval. Tag and label your digital documents for easy keyword searching and fast retrieval. Experienced technicians will connect all of your computer and equipment to work as a powerful network. This will allow multiple users to share files, documents, printers, data and more. Optical Character Recognition is the recognition of printed characters. When a text document is scanned, it is turned into a bitmap, which is a picture of the text. OCR software analyzes the light and dark areas of the bitmap in order to identify each alphabetic letter and numeric digit. When it recognizes a character, it converts it into ASCII text. Hand printing is much more difficult to analyze than machine-printed characters. Old, worn and smudged documents are also difficult. This process will give each scanned document its own number, this is very common in legal and medical industries. Once you've digitized your paper documents, shred them! You can dispose a large amount at once, or by secure weekly or monthly pickups. Save digital space by converting all of your documents to new standards such as PDF or TIFF. Compatibility is not always found with technology today. If your company has trouble getting things to work together, perhaps we can help. Up to 20,000 scanned documents can fit onto CD. This allows for easy portability, security, insurance and lower shipping costs.
If you are having trouble loading images into your current software, we can create a custom load file to help fix that problem. These load files will work with Summation TM, Concordance TM, iBlaze TM and more. Our state of the art software can enhance and clean up just about any image. Record Express is experienced in handling large scanning and document management projects for legal, federal and medical firms.
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